Privacy Policy.

EXOHERD is an agricultural operations application and service operated by Zgornji Zavratnik d.o.o., Slovenia (“EXOHERD”, “we”, “us”, or “our”). This Privacy Policy explains how information is accessed, used, stored, disclosed and protected when you use the EXOHERD Android application and the EXOHERD website.

This policy applies to EXOHERD and to exoherd.com. It clearly explains the privacy practices of the released product in one place.

1. Information handled by EXOHERD

Depending on the features you use, EXOHERD may handle the following categories of information:

• Farm and business information, such as farm name, sectors, operational records, income, expenses, tasks and reports.
• Livestock information, such as animal or herd records and related farm-management data.
• Field and land information, including field names, boundaries, areas, work history, crop or land-use information and notes.
• Machinery and inventory information, if you choose to use those modules.
• Location information, when you use GPS, field mapping, measurement, machine-guidance or other location-dependent features.
• Account information, if you create an account: your email address, an optional display name (shown to members of a farm you share) and your role on that farm. Passwords are handled by Google Firebase Authentication; we never see them.
• Subscription status, if you buy EXOHERD Pro: whether your subscription is active and until when. Payment details are handled by Google Play; we never receive them.
• Device and technical information that may be necessary for app functionality, security or compatibility, such as a random device identifier created by the app (used to keep synced records apart), Android version and app version.
• Support communications, if you contact us by email or another support channel.

2. How information is obtained

Most operational information in EXOHERD is entered, created or generated by you while using the app. Location information is obtained from your device only when required by a location-based feature and subject to Android permission controls.

3. Location data

EXOHERD uses location to provide user-requested agricultural functions such as GPS positioning, field mapping, field-boundary work, distance or area measurement, and machine-guidance functionality.

Location is also used to show the weather forecast and field-work warnings for your farm. EXOHERD requests only the level of location access required for the feature being used. Location access is not used for advertising.

While you record a GPS job, EXOHERD keeps tracking the job when the screen is off, using an Android foreground service that shows a permanent notification while it runs. Tracking stops when you finish the job.

You can control location permissions through Android settings. Disabling location may prevent GPS, guidance, mapping and related features from working correctly.

4. Purposes for using information

Information may be used to:

• provide the features and calculations requested by the user;
• store, display and organize farm records;
• provide field mapping, measurement and guidance functions;
• generate operational, financial and yearly reports;
• maintain, troubleshoot and secure the app;
• respond to support, privacy and deletion requests;
• comply with legal obligations where applicable.

5. Local storage, servers and synchronization

EXOHERD stores your farm records on your device. Photos you attach (receipts, field notes) stay on the phone that took them and are not uploaded.

If you create an account and share a farm with other people (an EXOHERD Pro feature), the farm’s records are synchronised through Google Firebase (Cloud Firestore) so every member of that farm sees the same data. Synced records include sectors, fields and their boundaries, jobs, finances, stock, animals, machinery, seasons, field-note text and reminders. Only members of that farm can access them.

You should keep your own backups of important farm records; the app’s backup feature saves a copy on your device.

6. Sharing and disclosure

EXOHERD does not sell personal information. Information is not shared with advertisers for targeted advertising.

Information may be disclosed only when reasonably necessary:

• to service providers that process information on our behalf to operate, host, secure, diagnose or support EXOHERD;
• to comply with law, legal process, regulatory obligations or enforceable governmental requests;
• to protect the rights, safety, property or security of EXOHERD, our users or others;
• as part of a legitimate corporate transaction such as a merger, restructuring or transfer of the service, subject to applicable law.

7. Third-party services

EXOHERD uses the following services. Each processes only what is needed for its function, under its own privacy terms:

• Google Firebase (Authentication, Cloud Firestore) – accounts and farm synchronisation.
• Google Play – app distribution and EXOHERD Pro subscriptions and payments.
• Open-Meteo – weather forecast; receives your farm’s location.
• OpenStreetMap Nominatim – place search on the field map; receives the text you search for.
• Open-Elevation – field slope and surface area; receives the boundary points of a field you draw.
• Esri ArcGIS and MapLibre – satellite and map images; receive requests for the map area you view.
• Cloudflare – hosting of exoherd.com.

We will update this list when the services we use change.

8. Data retention

Information is retained only for as long as reasonably necessary for the relevant app function, the user’s own recordkeeping, support, security, legal obligations or dispute resolution. Data stored only on your device remains subject to your device and app controls.

9. Data deletion

Where EXOHERD provides in-app deletion controls, you can use those controls to delete applicable records. You may also contact us at support@exoherd.com to request assistance with privacy or deletion matters. Step-by-step instructions for deleting your account: Delete your account.

You can delete your account in the app (Settings → Account → Delete account), which deletes the account and its synced farm data. Deleting the account does not cancel a Google Play subscription; cancel it in Google Play.

10. Security

We use reasonable administrative and technical measures designed to protect information against unauthorized access, loss, misuse or alteration. No application, storage system or internet transmission can be guaranteed to be completely secure.

11. Children

EXOHERD is a professional agricultural operations tool and is not directed to children. We do not knowingly collect personal information from children.

12. European Economic Area, GDPR and legal bases

Where the EU General Data Protection Regulation or similar law applies, Zgornji Zavratnik d.o.o. may act as the controller of personal information processed for operation of the service, support and website administration.

Depending on the context, processing may be based on:

• performance of a contract or steps requested by the user;
• our legitimate interests in operating, securing and improving EXOHERD;
• compliance with legal obligations;
• consent, where applicable law requires consent.

13. Your privacy rights

Depending on where you live, you may have the right to request access to, correction or deletion of your personal information; to restrict or object to its processing; to request data portability; and to withdraw consent where processing is based on consent. You may also have the right to lodge a complaint with your local data-protection authority.

To exercise a privacy right, contact support@exoherd.com. We may need to verify the request before acting on it.

14. International processing

Some service providers listed above (for example Google) may process information outside the European Economic Area, including in the United States. Where this happens, transfers rely on safeguards required by law, such as the EU–US Data Privacy Framework or Standard Contractual Clauses.

15. Website privacy

When you visit exoherd.com, the hosting and network infrastructure may process ordinary web-request data such as IP address, browser or device information, requested pages, timestamps and security-related metadata in order to deliver and protect the website.

If analytics, cookies or similar tracking technologies are added to the website in the future, this policy and any required consent controls will be updated accordingly.

16. No sale of user data and no advertising use of location

EXOHERD does not sell user data. Precise or approximate location obtained for agricultural functionality is not used for advertising purposes.

17. Changes to this policy

We may update this Privacy Policy when EXOHERD changes, when new modules or third-party services are introduced, or when legal requirements change. The revised policy will be posted at this URL with a new “Last updated” date. Material changes will be communicated where required by law.

18. Operator and contact

Operator: Zgornji Zavratnik d.o.o.
Product: EXOHERD
Country: Slovenia
Privacy and support contact: support@exoherd.com
Website: exoherd.com